3.0 Buildings & people
Organized buildings, apartments and tenants
Every apartment starts with the right details.
Keep floors, areas, shares and apartment status together. Update the register in bulk or bring a building into Nestio from a CSV file.
Patision 142
G. Papadopoulos
- Apartment
- A1 · Patision 142
- Apartment relationship
- Owner
The details and the person, connected.
Select an apartment to follow its link to an owner or tenant. Floor, area and shares remain in the building register; the person keeps their own record.
Update a column, not a dozen forms.
Edit apartment details in one grid. Validate the changes before saving them together.
Keep the heating coefficients with the apartment.
Record fi and εi from the heating study for the apartments that need them. They are available when configuring the building’s heating allocation.
Bring the building, not just a list of names.
Import a CSV with the building, apartments and owner–tenant relationships. Review the preview and resolve errors before confirming.
Know the person behind the apartment.
A person can be an owner in one building and a tenant in another. Keep their contact details and relationships together, then communicate in the right context.
G. Papadopoulos
giorgos@akropolis.example
Verified email
Patision 142 · B1
Solonos 18 · A2
One person. Their roles in every building.
Open a person’s record to see their contact details and linked apartments, with the owner or tenant role for each relationship.
Decide who is charged.
Choose whether owner expenses and reserve-fund charges go to owners or tenants in the building settings.
Know what happened after Send.
Check the recipient, delivery status and recorded opens in the communication log. Follow up with context, not guesswork.
Their bills. Their payments. Their own view.
When portal access is enabled, owners and tenants sign in with an email code. They see the published bills for their linked apartments, without access to the office workspace.
Akropolis
Enter your code
giorgos@akropolis.example
Resident portal
G. Papadopoulos
Patision 142 · B1
Verified email
A code in their inbox. No new password.
Residents use their primary, verified email and a six-digit sign-in code to reach their own overview.
Published bills, organised by period.
Residents can open their current and previous bills and print a copy. Drafts stay with the office until the bills are published.
Review the amount. Continue to payment.
With online payments enabled for the building and Viva connected, residents can choose an amount and continue to checkout.
A record of what they have paid.
The payment history keeps dates, amounts, methods and recorded refunds together, so residents can look back without asking the office.
3.4 Announcements
One notice. The whole building.
Maintenance, meetings and shared updates, with a place for residents to find them again.
- Write or import.
- Use headings, lists and attachments, or bring in text from Word. Preview the PDF before printing.
- Publish and notify.
- Release the notice to the building’s portal. Optionally email residents with a verified address.
- Keep the noticeboard current.
- Unfinished notices stay as drafts. Archive older announcements when they no longer apply.
From the office register to the resident’s bill: one connected workflow.
About Nestio“Import the building, check the apartments and link the people. The next billing period starts with the details in place.”
Setting up a building
Illustrative office workflow
“Open a published bill, check the amount and review earlier payments. The resident has their own view of the account.”
Following a resident account
Illustrative resident workflow